Hybrid working agreements

Practice-Strength Workplace and sensory input

Who works where and when, and how to reach each other.

For many people, working from home and in the office is exactly what makes work possible. But without agreements it becomes a puzzle every week: who is where, when can someone be reached, and why is the meeting on a home day? Fixed agreements take that guessing away.

When to use it

  • Messages arrive through too many channels at once

Tip

Choose working-from-home days based on tasks, not on the team rota. And group meetings together on the office day, one after another. Then there is room for focused work on the other days, and almost everyone benefits from that.

What you fill in

  • Team or department
  • Fixed office day or team day, and what happens then
  • Working from home: who chooses which days, and on what basis
  • Where can people see who is working where?
  • Being reachable on a home day
  • Meetings where some people are online
  • In the office: desks and rooms
  • If something changes
  • When will you check whether it works?

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Example result

Made with the example in the tool. With your own details you get your own version, ready to copy.

Our hybrid working agreements: Customer Service team Team day Tuesday is our team day. All meetings are back to back in the morning; the afternoon is free for your own work. Working from home Everyone chooses two fixed working-from-home days, based on their tasks. If you have focused work, plan it for home. You can see who is working where in the shared team calendar, always two weeks ahead. Reachable on a home day Between 10:00 and 15:00 you can be reached via the chat. Outside those hours you work on your own blocks. Meetings with some people online If one person is online, everyone joins online from their own desk. That way everyone hears everything equally well. In the office Anyone who needs a fixed desk gets one, without explanation. The quiet room on the second floor is always free to use. If something changes We announce a different team day or an extra office day at least a week in advance, with what stays the same. We will look together at whether it is working in three months, at the team meeting on Tuesday 2 March.