Welcome document

Predictability-Strength Onboarding

The first day hour by hour, who is who, and where to find things.

A first working day is full of unfamiliar people, rooms and rules. The more you tell someone in advance, the less they have to guess. Send it a week before they start; every new colleague benefits.

When to use it

  • A new colleague is starting soon

Tip

Plan a block with no meetings on the first day as well. Reading in at your own pace is work too.

What you fill in

  • New colleague's name
  • First working day
  • Where to report, and to whom?
  • The first day, block by block
  • Who is who
  • Your workspace
  • Please bring
  • The rest of the first week
  • Who to contact with questions
  • Your name

The tool runs in your browser. Nothing you type is saved or sent anywhere.

Example result

Made with the example in the tool. With your own details you get your own version, ready to copy.

Welcome, Tom Your first working day: Monday 4 January at 9am At reception on the ground floor. Hannah will meet you there. What your first day looks like • 9:00 Welcome and coffee with Hannah • 9:30 Setting up your laptop and accounts with Ravi from IT • 11:00 A tour of the department (it is quiet then) • 12:00 Lunch: you are welcome to join the team, and lunch on your own is fine too • 13:00 An explanation of your first tasks • 15:00 Quiet reading time, no meetings • 16:30 A short look back at the day with Hannah Who is who • Hannah Clarke, team leader: for questions about your work and your agreements • James Okafor, colleague: your go-to person in the first weeks • Sophie Patel, HR: for your contract, annual leave and pay Your workspace Your fixed desk is by the window, away from the main walkway. There is a pair of headphones ready for you. You can use the quiet room on the second floor at any time. Please bring • Your right to work documents (for example your passport), if HR has asked for them • A packed lunch, or a bank card for the canteen The rest of your first week • Tuesday and Wednesday: shadowing James • Thursday: your first customer queries of your own, with James as back-up • Friday 15:00: looking back on the first week with Hannah Questions? Call or message Hannah: 07700 900123 We are looking forward to you starting. Hannah Clarke